Please register for the All Superintendents Meeting which will take place on Friday, March 6, 2026 at the Radisson Vancouver Airport Hotel in Richmond. Room reservations are prioritized on a first come, first served basis and should be reserved by January 30. If additional room nights are needed, call 604-279-8384 and reference the All Superintendents Meeting on March 6. The agenda will be provided closer to the date.
Friday November 21, 2025
Acting Deputy Minister of Education and Child Care
Hello, everyone. Only four more Fridays till winter break – you’ve got this! This week’s DM Bulletin includes several important items for your attention, including registration information for our next All Superintendents Meeting on March 6. As always, we look forward to connecting with you at this important event. Please take special note of the message from the teacher certification team as well as several other events that may be of interest to you or your staff.
Have a great weekend.
For Action
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Registration for March 6 All Superintendents Meeting
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Post-Secondary Institution Selections for Upcoming Graduates
Post-secondary institution selections for upcoming graduates are available through the StudentTranscripts Service website. Please share this information with your students.
Upcoming graduates should be encouraged to make their post-secondary institution (PSI) selections in the StudentTranscripts Service (STS). How and when transcript information is sent will depend on the PSI and the options selected in STS. For full details, please visit the Transcripts and Post-Secondary Selection web page.
Current students can make up to 25 free PSI selections in STS. They are also entitled to order one free printed transcript (by mail) after graduation, which can be sent to any address they choose. All other transcript orders in STS (including PDF transcripts) are $10 each.
Important Reminder about authorizing select PSIs to retrieve transcript updates
If a student’s selected PSI is capable of receiving ongoing electronic updates (i.e., XML transcripts), the student should choose the second (default) option to “Send my transcript now and allow this Post-Secondary Institution to request transcript updates until the date specified below.” To ensure there are no issues with their PSI application process, it is also recommended that they leave the authorization period set to the default date of one year.XML Preview available for schools on the School Secure Web
Schools have the option to preview on the School Secure Web what is currently available to an XML post-secondary institution that has been authorized by a student to receive transcript updates via XML data transfer.Help Resources for Students
Detailed STS tutorial videos and resources are available at StudentTranscripts Service Tutorial Videos & Resources.Questions?
Students should email: StudentTranscripts@gov.bc.caSchools should email: Student.Certification@gov.bc.ca
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Reminder: Framework for Enhancing Student Learning: Community of Practice Expression of Interest
A reminder that the Framework for Enhancing Student is seeking expressions of interest from senior district teams interested in participating in a community of practice (CoP) focused on building alignment with school plans. This was an area for growth identified in the 2024 Annual Review. This CoP is expected to consist of three to four sessions in January to March 2026. For more information, please see the community of practice poster.
Please note, the launch of this CoP is dependent on sector participation and may not run if there is limited interest.
EmailEDUC.Framework@gov.bc.ca by November 28, 2025, if you would like to participate.
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Analytics Engagement and Information Sharing Session
Please join us on November 27 at 3:10 pm PT for the second Analytics Engagement and Information Sharing Session of the 2025-26 school year, featuring an Overview of the Student Absenteeism Statistics. See the poster for more information and the registration link. A recording of the session will be available afterward on the BC K-12 Education Data Portal under the Communications tab.
Please contact EDUC.ReportingUnit@gov.bc.ca if you have any questions.
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Cancellation of Teaching Certificates
On November 1, 2025, the teaching certificates of 2,269 certificate holders were cancelled because their 2025-26 annual practice fee was not paid. Please visit News & Notices in the Employers’ Area to review the list of cancellations. Those who were recently employed by your district will be flagged. Please ensure that the teachers you still employ remain certified; and if you are employing people who are no longer certified, please work with them to reapply. If you have questions, email the Teacher Regulation Branch at trb.employers@gov.bc.ca or call 236-455-1872.
For Information
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erase Community of Practice – December 8, 2025 – Legal Considerations around Privacy and Information Sharing
Safer Schools Together and the Ministry of Education and Child Care are hosting a Community of Practice session on Monday December 8, 2025, from 3:30 to 5:00 pm PST. Guest speaker Suzanne Kennedy (Harris & Co. LLP) will speak to what school safety teams need to know about privacy and information sharing, including documentation, device searching, and best practices for students under court orders. Register through the Community of Practice web page.
Please reach out to the Student Safety Team at erase@gov.bc.ca for more information or if you have questions.
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Birth Certificate Retention
As outlined in the Student Permanent Record Instructions under Student Information in the Verification Box section, schools and school districts are not required to retain a copy of a student’s documents in the student’s file. Although it is the responsibility of an administrative officer or designate to verify the student’s name(s), birthdate, and placement data upon a student’s initial entry to a British Columbia school, there is no additional requirement to retain a copy of that document in the student’s file.
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MyEducation BC: New Family and Student Portals
New, modernized Family and Student Portals are now available for MyEducation BC. These portals are accessible on smartphones, tablets, and desktops. Tailored to their roles in MyEducation BC, families and students can view the following information:
• Assignments
• Attendance
• Class schedules
• Announcements
• Forms
• Published reports (e.g., Learning Updates)For a quick overview of the portals, please watch the Student & Family Portal Introduction video on the landing page of the MyEducationBC Info website. The Fujitsu team is providing free change management support for those switching to the new mobile interface until March 2026.
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Schools Protection Program Premiums Released for Fiscal Year 2026
The Risk Management Branch at the Ministry of Finance has released the 2025-26 premium allocations for the Schools Protection Program (SPP). A detailed breakdown is available in this SPP premiums distribution document. Further explanation of how the Schools Protection Premiums are developed can be found in the SPP premiums Q&A document.
